Managing a business in India comes with numerous responsibilities. One of the most critical is ensuring timely and accurate labour law compliance. Missing a statutory deadline can result in penalties, legal issues, and reputational risks.

To help HR professionals, compliance officers, and business owners stay compliant, we’ve created a month-wise, quarterly, and annual labour compliance checklist tailored for Indian employers. Use this guide to stay aligned with Indian statutory labour laws and maintain hassle-free operations.

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Monthly Labour Compliance Activities in India

Consistent monthly activities form the backbone of labour law adherence. Here's what Indian employers must complete each month:

Provident Fund (PF) Contributions

• Deadline: 15th of every month

• Details: Deposit both employer and employee contributions. File the Electronic Challan cum Return (ECR) on the EPFO portal.

Employees’ State Insurance (ESI)

• Applicable to: Companies with 10 or more employees

• Deadline: 15th of every month

• Details: Pay and file contributions via the ESIC portal.

Professional Tax (PT)

• Deadline: Between the 10th and 15th, based on state rules

• Details: Deduct and remit PT. File monthly or quarterly returns as per state-specific Professional Tax regulations.

TDS on Salary

• Deadline: 7th of the following month

• Details: Deposit TDS on employee salaries to the Income Tax Department to avoid penalties.

Salary Disbursement & Statutory Registers

• Deadline: Process salaries by 7th–10th of every month

• Details: Issue payslips and update required registers, including:

  • Wage Register

  • Attendance Register

  • Leave Register

  • Overtime Register

Quarterly Labour Law Compliance Requirements

Some activities need to be done every quarter. Here’s what employers in India should keep track of:

Professional Tax Returns

• Details: Submit quarterly PT returns as required by the relevant state tax authority.

Labour Welfare Fund Contributions

• Details: Deduct and deposit contributions in applicable states such as Maharashtra, Karnataka, and Delhi.

Annual & Event-Based Labour Compliance Requirements

These compliance activities are due annually or based on specific employee-related events:

Bonus Payment

• Applicable to: Establishments with 20 or more employees

• Details: Pay statutory bonus within 8 months from the end of the financial year, as per the Payment of Bonus Act.

Gratuity Settlement

• Details: Must be paid within 30 days of an eligible employee’s separation. Applies after 5 years of continuous service, under the Payment of Gratuity Act.

POSH Annual Report

• Deadline: 31st January

• Details: Submit the Annual Report under the POSH Act to the Local Complaints Committee (LCC).

Annual Returns under Factories and Shops & Establishment Acts

• Deadline: January or February (varies by state)

• Details: File annual returns under relevant state-specific labour regulations.

Contract Labour License Renewal

• Details: Ensure timely renewal of Contract Labour License before its expiry to avoid legal non-compliance under the Contract Labour (Regulation & Abolition) Act.

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